Risk Workshop and Risk Management Component
Before conducting the risk workshop, it is important to complete a number of pre-workshop activities. The initial step is to determine who should attend the risk workshop. The project’s risk champion, the project manager (PM), and the project sponsor should determine who, from among the project’s key stakeholders and important members of the project team, ought to attend the risk workshop (Hillson & Simon, 2012). According to Hillson and Simon (2012) the ideal number of workshop participants is between 10 and 16, with larger groups preferential to smaller. In the event that there are too many workshop participants to work effectively as a single unit, the workshop can be divided into subgroups “at key points in the workshop to maximize participation and productivity” (Hillson & Simon, 2012). In the case of Environmental Quality International (EQI) in Siwa, Egypt, in addition to the standard participants, the PM, risk champion, and sponsor, carefully selected leaders from the community in Siwa, Egyptian state leaders, project financiers, and project team leaders should be invited. Because of the tribal nature of the inhabitants of the oasis, it will be important give the tribal leaders adequate time to choose representatives. Once the list of risk workshop attendees has been finalized, the agenda must be set. Hillson and Simon (2012) suggest that the agenda be determined and circulated “sufficiently in advance of the workshop to ensure that all invited attendees are available and are aware of the workshop’s purpose and timetable.” Also, by preparing and sharing the agenda well in advance of the workshop, participants may be able to prepare by reading pre-briefing information, workshop objectives, the project business case and/or the project charter (Simon & Hillson, 2012). Additionally, workshop participants can be requested to determine a list of what they consider to be substantial threats and opportunities to their own aspects of the project (Simon and Hillson, 2012). This can help the initial stages of the workshop get started quickly. 2
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RISK WORKSHOP AND RISK REGISTER Risk Workshop Agenda The risk workshop will be based on the agenda in Hillson and Simon (2012) at right and detailed below. Because EQI usually confines itself to a consulting role, and this is its first foray into project execution, the introductions phase of workshop is more important than usual. EQI’s consultants will be meeting with community leaders, state leaders, financiers, and other company and project leaders. This important element will be afforded extra time, 2 hours, in this project, with its blending of cultures and potential for misunderstandings higher than many ot
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